Tirane, ofroj vend pune Office Assistant in a Development Organization

Profesionisti Recruitment Agency · 13.09.2021, 18:51

Profesionisti Recruitment Agency on behalf of a development organization in Albania, is looking for a suitable candidate for the position of Office Assistant. Project goal is to contribute to economic growth and increase employment opportunities in Albania.

Summary of the position: In this role, you will support management and staff in administrative, logistic and financial field.

The Office Assistant’s tasks shall cover i. a. but are not limited to the following:
Tasks in administration and logistics
· Responsible for managing of the local office and coordination of program administration and logistics on a local level.
· Provide interpretation and translations from Albanian to English and vice versa.
· Provide local support to potential service providers/partners/consultants.
· Supports the Finance manager for keeping track of local office costs. Manage cash box.
· Review and control of financial reports from partners for eligibility of expenditure and whether in line with the budgets approved.
· Assist Finance Manager with preparation of the payments in the e-banking system.
· Assist in procurement processes by preparing requisitions and checking their completeness and authorization/documentary support to ensure that specifications, budget provisions and all other requirements are in order.
· Support in preparation of periodical reports and during internal and external reviews and auditing of the project.
· Documenting of working time and annual leave and sick leave days for all staff.
· Coordinate with IT specialist as office needs.
· Preparation and submission of periodic assets reports, including physical verification of inventory items.
· Maintain contract database of partners and grantees as per program.
Tasks in finance
· Responsible for petty cash, purchase book and documentation of procurement procedures. Settle financial aspects of travels and logistics.
· Review and control of financial reports from partners for eligibility of expenditure and whether in line with the budgets approved.
· Support with the documentation for VAT reimbursement.

The following skills and expertise are needed:
· University degree.
· 3-5 years of similar experience in the position, preferably in organizations with more than 10 employees.
· Initiative creative and result – oriented person.
· Attentive to details.
· Ability to work independently but also as part of a larger team.
· Outstanding communication and presentation skills in Albanian and English.
· Integrity to the staff and the organization.

Key Attributes of “Office Assistant” position

· Effective Communicator – communicating effectively both in writing and orally with internal / external contacts.
· Planning and organizing – efficiently and effectively planning, organizing and time management skills.
· Interpersonal Skills – dealing effectively and persuasively with a wide range of people and of social & business situations.
· Confidentiality- This role will handle sensitive information and it is essential to keep it 100 percent confidential.
· Adaptability - the ability to adapt to any situation. You need to be able to think quickly and efficiently.
· Be a Problem Solver – identifying problems / issues / obstacles and gathering relevant data in order to produce workable solutions.
· Be Outgoing -making sure to give everyone a great first impression of you and the business you represent.
· Initiative – positively influencing situations by being proactive in taking action.

The offer:
· Work based in Tirana with some field visits;
· Working in a challenging and innovative environment;
· Training opportunities;
· Very good working conditions;

If you have the qualifications listed above, we would love to hear from you. Send your CV and a Letter of Motivation by specifying the job title at: [B]rekrutim@profesionisti.al[/B]

All applications will be treated with high confidentiality. Only selected candidates will be invited for an interview.