[Tirana Bank]

Tirane

Tipi

1. me orar te plote

Fusha | Profili i punes

1. Profesioni | Fusha?

Gjuha

VACANCY ANNOUNCEMENT

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Balkan Finance Investment Group, BALFIN Group, is one of the most significant and successful investment groups in the Western Balkans region. The activities of the BALFIN Group include the development and management of real estate, retail, mining industry, banking, tourism, energy, logistics, etc.

TIRANA BANK, one of the leading banks in Albania and member of Balfin Group, is seeking to welcome a qualified candidate to join the Administration Department in the position:

Overall Job Definition

Archive Specialist will be responsible for the implementation of the regulations on achieving process.

Main Responsibilities:

• Administers, coordinates and supervises archive activities in accordance with procedure in force;
• Ensures the expertise of storage of documentation, deadlines for storage, according to the law on archives;
• Checks the files that have met the storage deadlines, destroying them according to the archival rules;
• Manages all archival resources and Ensures cooperation and integration of the administrative resources with the business and other parts of the Bank;
• Provides guidance and support for all archive issues to Branches Network staff and Head Office;
• Prepares Schedules for periodic archive requests;
• Manages, monitors, resolves and follows up, Periodic and Ad hoc Needs from Bank Business units related to archive process;
• Prepares relevant forms and requests for archive process that will be signed from his/her supervisor;
• Makes proposals to his/her manager to improve the process,
• Manages all steps of requests and obtaining relevant approvals in “Software System” (record management archive software solutions) regarding recording, data & saving period and permanent destruction (for documentation that have met deadlines) as well;;
• Takeovers of sealed boxes, containing physical documentation in hard copy;
• Manage the Initial registration, indexing of sealed boxes;
• Manage the Archiving (storage) process;
• Manage the requests for retrievals (relevant documents in Bank or outsource archive);
• Manage the Transportation services, if so required by the Bank;

Support Administration Department Manager in:

• Monitoring contracts of archive process,
• Providing accurate, updated and objective information regarding the archive process, and stages of the projects;
• Contribution to policy/procedures development of the bank as far as archive issues are concerned;

Competencies / Skills:

• University degree preferably in Law, Social Sciences, Economics
• At least of 1 year of experience in relevant field;
• Excellent knowledge in archive laws;
• Good judgment;
• Analytical ability;
• An organized approach;
• Integrity;
• Highly responsible;
• Well organized;
• Teamwork;
• Accuracy and attention to details;
• The ability to work under pressure and meet deadlines;
• very good spoken and written communication skills.

The interested candidates can send their CV until Monday 5[SUP]th[/SUP], 2021 in the following Link.

Please note that only applicants, who fulfil the above mentioned criteria, will be contacted.

Your personal data, which are sent voluntary as a response to this job vacancy announcement, are collected and processed, manually and/or electronically, by Tirana Bank SA, in order to evaluate your compatibility with this job vacancy, are accessed only by authorized persons of the Bank and will be stored until the finalization of the candidate selection process. The subjects of personal data can exercise their rights as provided by Law No. 9887, dated on 10/03/2008 “For the Personal Data Protection”, amended, at Tirana Bank SA, as well as at the Commissioner for the Right of Information and Protection of Personal Data.