Tirane, ofroj vend pune Administrative Assistant
- Tirane
- Tipi
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- me orar te plote
- Fusha | Profili i punes
-
- Asistence | Sekretari | Backoffice
- Gjuha
-
- Gjuha?
- Eksperienca
- vetem me eksperience
General Purpose
Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.
Main Job Tasks and Responsibilities
· Provide office orientation for new employees
· Setup accommodation and entertainment arrangements for company visitors
Education and Experience
Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.
Main Job Tasks and Responsibilities
- Answer telephone (including for back-office and support) screen and direct calls
- Take and relay messages
- Provide information to callers
- Greet persons entering organization
- Direct persons to correct destination
- Deal with queries from the public and customers
- Ensures knowledge of staff movements in and out of organization
- General administrative and clerical support to include but not limited to: photocopying, faxing, mailing, and filing.
- Prepare letters and documents
- Maintain hard copy and electronic filing system
- Opening Customer Service Order (CSO) for every equipment returned to be repaired within/out of the guarantee period
- Access the HP CSN in order to check the warranty of the products which have a CSO opened
- Compiling of all the documents related the receiving and delivering of the product returned to be repaired
- Receive and sort mail and deliveries (keeps protocol of docs)
- Schedule appointments
- Maintain appointment diary either manually or electronically
- Setup and coordinate meeting and conferences
- Coordinate and maintain records for staff office space, phones, parking, company office keys
- Support staff in assigning project based work
- Tidy and maintain the reception area
- Other duties as assigned
· Provide office orientation for new employees
· Setup accommodation and entertainment arrangements for company visitors
Education and Experience
- Bachelor's degree required
- knowledge of administrative and clerical procedures
- knowledge of computers and relevant software applications
- knowledge of customer service principles and practices
- keyboard skills
- verbal and written communication skills in both Albanian and English
- professional personal presentation
- customer service orientation
- information management
- organizing and planning
- attention to detail
- initiative
- reliability
- stress tolerance