Tirane, ofrohet vend pune Document Controller (Doha/Qatar)

Profesionisti Recruitment Agency · 24.07.2023, 16:49

Profesionisti Recruitment Agency is a Recruitment and Consulting Agency focused on evaluating Human Resources and facilitating businesses select the right staff. Our mission is to help our customers source and hire the most qualified professionals in select and highly skilled occupations and to help those professionals find the best job opportunities in their respective fields and further their careers.

Job position: Document Controller
Contract Terms: Indefinite
Location: Doha (Qatar).

Summary: We are looking for a Document Controller to join an International Company based in Doha (Qatar) with a heritage from 1945.
To maintain and manage the employee files and all Personnel documents and ensure that it is easily accessible while also ensuring their accuracy; responsible for sending and receiving Personnel-related documents from all concerned departments; ensuring documents are verified upon receipt for document tracking purposes.
Also responsible for creating new employees in the HCM system and ensuring the accuracy of information entered.

Duties and Responsibility:

• Organize and maintain the employees’ files with all electronic and hard copy documents as required.
• Ensure that critical documents & information are kept within the manual personnel files.
• Update and review the records' accuracy, editing where necessary to ensure they are up to date.
• Day-to-day responsibilities focus on sending, receiving, and tracking documents such as personnel action, final settlements, leave settlements, Requests for termination, reporting forms, and change of status requests.
• Receiving the hiring documents from HR and opening new employee files (manual).
• Creating a new employee in Oracle HCM, entering the essential information for new employees, and updating the recorded document.
• Arrange all resigned/terminated employees' files to finalize the final settlement process.
• Prepare the bank letter for resigned/terminated employees.
• Forward all documents related to RP cancelation to the passport officer to ensure the all-termination process has ended.
• Manage and maintain the Villa employee’s files.
• Conduct an annual archiving exercise.
• Create a process/ tracking system for document identification, classification, and filing.
• Improve and implement stricter physical controls and security of personnel filing room.
• Maintain confidentiality around sensitive documentation and information
• Handle internal and external audits about employee records, legal and regulatory requirements aligned with Labor law
• Provides recommendations to the next level for innovative solutions related to document tracking to facilitate change or improvement at a process level

Education:

• Bachelor's Degree in Accounting/Finance.

Work Experiences and required skills:

• two years of similar experience as a Document Controller
• Proven work experience as a Document Controller with Archival experience
• With a background in HRMS, ideally Oracle-based
• Knowledge of Electronic Document Management Systems
• Hands-on experience with MS Office and MS Excel

Language skills:

• Good English communication skills, both verbal and written (Arabic speaking is a +)

Other Skills:

• Excellent organization skills
• Outstanding time-management
• Ability to multi-task and work with minimum supervision
• Must possess good people skills
• Well-presented, proactive, and able to interact at all levels

Perks & Benefits:

• Basic Salary: 740$ NET
• The Company provides allowances apart from the Basic Salary, such as Housing and Transportation (610$) for the employees.
• The Company is also providing temporary accommodation for 15-30 days to new joiners upon arrival while they are looking for their place to stay.
• The chance to actively shape our success and to grow with your tasks and responsibilities.
• A Company Culture that is Professional and friendly.

Application Procedure:
To apply for this position, please submit Your CV in English before 31.07.2023 through the email address: recruitment@profesionisti.al

* All applications will be treated with strict confidentiality according to law No. 9887 set by the Albanian Parliament for the "Protection of Personal Data."

Please note that only those candidates SELECTED for further consideration will be contacted.