NEPTUN, Sales and Receivables Specialist
Job Announcement
Neptun shpk is part of the BALFIN Group, specialized in the trade of electrical household appliances.
Balkan Finance Investment Group, BALFIN Group, is one of the most significant and successful investment groups in the Western Balkans region. Geographically, BALFIN Group is present in Austria, Albania, Kosovo, Bosnia and Herzegovina, North Macedonia, Montenegro, Switzerland, Croatia, the Netherlands, and USA, employing approximately 5,000 people. The activities of BALFIN Group comprise real estate, wholesale and retail, banking, asset management, media, education, and logistics. BALFIN Group is growing steadily, having a positive impact on the communities through economic development, employment opportunities, innovation, and social investment.
Position: Sales and Receivables Specialist
Department: Finance
Location: Back Office, Tirana
Sales and Receivables Specialist is responsible to supervise the entire sales process and control of the data recorded in the system by the staff in Neptun shops, with the scope of optimizing the sales procedures as well as the management of all fiscal documentation in accordance with the requirements of the legislation. Registration and invoicing of sales, control, and reconciliation of the balances of Franchise, Nova and wholesale customers in the ERP system.
Main Responsibilities:
- Controls on a daily basis the entire sales process from the POS through the stores with the portal for issuing invoices (self care).
- It is ensured that all sales procedures are in accordance with the internal procedures as well as in accordance with the legal and fiscal requirements.
- Adds and controls the creation of customers in POS by managing credit limits defined by management. Checks and reports monthly the accounts receivable according to the aging and credit limits defined by the management.
- Collaborates with sales departments to close accounts receivable in time within the specified terms and conditions.
- Assists and helps in the implementation of controls and procedures related to POS and POS sale processes.
- Controls the sales performed from the retail and wholesale sales channels, for the installation services of air conditioners and the installation services of electrical household products and prepares on a monthly basis the report on the costs of assemblies and installations with Elektroservis.
- Controls and reports online sales/home delivery for collections according to the deadlines set by the management, reconciles the transport costs and the value receivable from the clients, with the respective transport companies.
- Is responsible for the archiving of all documentation related to sales (invoices, supporting documents, etc.).
- Ensures continuous development for operational staff in stores with the aim of increasing knowledge on sales and operational procedures in system.
- Instructs retail staff on procedures related to sales and operational process in POS.
- Assists the Accounting Manager in the implementation of controls and procedures related to sales, as well as supports in the preparation of instructions for the operational staff in Neptun store.
- Actively participates in any project related to POS changes and improvements as well as new implementations related to sales techniques applied by the company.
- Preparation of reports and periodic control of sales of operators.
- Every month performs the necessary checks and analyzes related to sales and notifies the Accounting Manager of any irregularity.
- Accurately records invoices and sales for services, commissions in POS.
- Controls and confirms the balances of wholesale and Franchise customers and makes the relevant reconciliations on a monthly basis.
- Controls sales invoices for wholesale and Franchise customers with the Sales Book, reports problems to the Accounting Manager.
- Controls the balances of wholesale and Franchise customers and notifies the respective departments of outstanding obligations as per respective agreements.
- Prepares any other report requested by the Accounting Manager and Finance Director.
- Degree in Finance / Accounting.
- Minimum 2 years’ experience in accounting and finance.
- Good knowledge of sales practices.
- Good analytical skills.
- Good knowledge of English language.
- Good knowledge of MS Office package.
- Good knowledge of POS.
- High level of responsibility.
- Effective management of time.
- Accuracy / correctly.
- Good communication skills.
- Self-motivation.
- Good skills to adapt to changes.
- Orientation towards maximizing performance.
Application Procedure: To apply for this position, please submit your CV before 14/03/2024 to hr@neptun.al.
*All applications will be treated with complete confidentiality according to law No. 9887 decided by the Albanian Parliament on "Personal Data Protection".