Ofrohet vend pune- Supply Chain Coordinator in Afghanistan
Islamic Relief Worldwide is an independent humanitarian and development organisation, serving humanity for over 38 years. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for those affected by poverty, conflicts and natural disasters.
IRW is currently recruiting for expatriate position of "Supply Chain Coordinator" in IR Afghanistan.
Position: Supply Chain Coordinator
Location: Afghanistan with frequent travel to field
Reporting to: Manager Supply Chain & Services
Duration: 5Months (Extendable)
Type of Contract: Secondment
Main responsibilities:
Manage the chain of supplies:
• Maintain a strong material and vehicle supply to support the material needs of multiple projects;
• Ensure correct collection/transport/storage/use/maintenance/monitoring of supplies and assets from numerous sources.
• Establish contractual arrangements for premises and vendors/suppliers.
• Draw up a planning of the monthly purchases.
• Accurate and regular reporting on the above.
• Keep the different departments informed of the treatment given to their orders;
• Check the supplies (quality, price, procedure);
• Update the catalogue and price list every three months;
• Follow the management of stocks (storage conditions, report, expiry date);
• Check delivery to the departments, bases and programmes;
• Follow the customs clearance of international freights.
Manage the equipment, communication means and pool of vehicles:
• Supervise allocation and use of equipment;
• Ensure installation, maintenance and repairs of the equipment;
• Update the equipment list of the Capital;
• Supervise the management of the pool of vehicles: maintenance, daily planning, price fluctuations, administration (insurance, documents).
Renovation and maintenance:
• Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse)
• Support the documentation and monitoring of flow of materials to support project delivery.
• Assist in maintaining accurate registers of the assets and property of the mission and ensure that accurate office systems are in place and maintained.
• Support the correct storage, use and maintenance of operational assets.
• Collect and analyse monthly field reports
Others:
• Advise and report to Manager Supply Chain on operational administrative matters.
• Draft, negotiate and control the issuing of localised contracts with the advice of local lawyers.
• Assist IR Logistics Team with administration of the accommodation, vehicle allocation, per diems, visas and travel arrangements for IR staff and visitors.
• Communication, coordination, & regular liaison with vendor/supplier/contractors.
• Support the staging of IR team orientation and awareness sessions to IR field staff and communities at grass root level.
• Support IR Afghanistan logistics Department with verification of cost estimations.
• Support with recommendations for the development of activities and projects.
• Work closely with IR field team to develop thorough understanding of the working environment and avoid knowledge and performance gaps.
• Be aware of humanitarian and development efforts carried out by different groups and share relevant information to avoid duplication of efforts and promote affective collaboration between organisations.
• Abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, and Islamic Relief’s policies and procedures.
PERSON SPECIFICATION
• Graduation in Management Sciences/Supply Chain Management certification
• Proven practical experience in Procurement and Logistic in Humanitarian context.
• Knowledge of Warehouse and inventory Management
• Able to conduct rigorous checks on data and documentation.
• Excellent communication skills - able to communicate and report both orally and in writing.
Pre-employment Checks:
Any employment with Islamic Relief will be subject to the following checks:
screening clearance receipt of satisfactory references
Our values and commitment to safeguarding
IRW – is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Applicants should be sympathetic to the values of Islamic Relief Albania: (Sincerity, Excellence, Compassion, Social Justice and Custodianship)
HOW TO APPLY
Interested and qualified candidates should submit their CVs and a brief covering letter of interest in
English to info@islamicrelief.al by August 22, 2022.
Islamic Relief is an equal opportunities employer. Only short-listed candidates will be contacted.
More Information on Islamic Relief Worldwide is available at https://www.islamic-relief.org
Contact: 0676007676
IRW is currently recruiting for expatriate position of "Supply Chain Coordinator" in IR Afghanistan.
Position: Supply Chain Coordinator
Location: Afghanistan with frequent travel to field
Reporting to: Manager Supply Chain & Services
Duration: 5Months (Extendable)
Type of Contract: Secondment
Main responsibilities:
Manage the chain of supplies:
• Maintain a strong material and vehicle supply to support the material needs of multiple projects;
• Ensure correct collection/transport/storage/use/maintenance/monitoring of supplies and assets from numerous sources.
• Establish contractual arrangements for premises and vendors/suppliers.
• Draw up a planning of the monthly purchases.
• Accurate and regular reporting on the above.
• Keep the different departments informed of the treatment given to their orders;
• Check the supplies (quality, price, procedure);
• Update the catalogue and price list every three months;
• Follow the management of stocks (storage conditions, report, expiry date);
• Check delivery to the departments, bases and programmes;
• Follow the customs clearance of international freights.
Manage the equipment, communication means and pool of vehicles:
• Supervise allocation and use of equipment;
• Ensure installation, maintenance and repairs of the equipment;
• Update the equipment list of the Capital;
• Supervise the management of the pool of vehicles: maintenance, daily planning, price fluctuations, administration (insurance, documents).
Renovation and maintenance:
• Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse)
• Support the documentation and monitoring of flow of materials to support project delivery.
• Assist in maintaining accurate registers of the assets and property of the mission and ensure that accurate office systems are in place and maintained.
• Support the correct storage, use and maintenance of operational assets.
• Collect and analyse monthly field reports
Others:
• Advise and report to Manager Supply Chain on operational administrative matters.
• Draft, negotiate and control the issuing of localised contracts with the advice of local lawyers.
• Assist IR Logistics Team with administration of the accommodation, vehicle allocation, per diems, visas and travel arrangements for IR staff and visitors.
• Communication, coordination, & regular liaison with vendor/supplier/contractors.
• Support the staging of IR team orientation and awareness sessions to IR field staff and communities at grass root level.
• Support IR Afghanistan logistics Department with verification of cost estimations.
• Support with recommendations for the development of activities and projects.
• Work closely with IR field team to develop thorough understanding of the working environment and avoid knowledge and performance gaps.
• Be aware of humanitarian and development efforts carried out by different groups and share relevant information to avoid duplication of efforts and promote affective collaboration between organisations.
• Abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, and Islamic Relief’s policies and procedures.
PERSON SPECIFICATION
• Graduation in Management Sciences/Supply Chain Management certification
• Proven practical experience in Procurement and Logistic in Humanitarian context.
• Knowledge of Warehouse and inventory Management
• Able to conduct rigorous checks on data and documentation.
• Excellent communication skills - able to communicate and report both orally and in writing.
Pre-employment Checks:
Any employment with Islamic Relief will be subject to the following checks:
screening clearance receipt of satisfactory references
Our values and commitment to safeguarding
IRW – is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Applicants should be sympathetic to the values of Islamic Relief Albania: (Sincerity, Excellence, Compassion, Social Justice and Custodianship)
HOW TO APPLY
Interested and qualified candidates should submit their CVs and a brief covering letter of interest in
English to info@islamicrelief.al by August 22, 2022.
Islamic Relief is an equal opportunities employer. Only short-listed candidates will be contacted.
More Information on Islamic Relief Worldwide is available at https://www.islamic-relief.org
Contact: 0676007676