Tirane, ofroj vend pune Office Manager – Permanent

JOB PROFILE
Dompé is a leading Italian biopharmaceutical company whose main focus is developing innovative treatment solutions for rare, often orphan, diseases. Based in Milan, Dompé has a major industrial and biotechnology research site in L’Aquila and a R&D unit in Naples. As part of its international development strategy, Dompé opened offices in USA, Spain, Germany and France. In 2015, a commercial office was opened in Tirana, where the Group markets its Primary Care product portfolio and where Dompé is looking for an Office Manager – Permanent. For the details of the position please see below.

Candidates with the indicated requirements can send the resume in English specifying the Ref. “Office Manager Albania” to the following address silvia.fioravanti@dompe.com till to 31.07.2019.

Main responsibilities and tasks for the position

• Devise and maintain office systems
• Arrange country manager ‘s travels and accommodations
• Screen phone calls, enquires and requests, and handle them when appropriate
• Meet and greet visitors at all level of seniority
• Organize and maintain diaries and making appointments
• Deal with incoming email, faxes and post
• Produce documents, briefing papers, reports and presentations
• Organizing and attending meetings
• Liaising with suppliers and staff
• Provide administrative support
• Record office expenditure and managing the budget
• Maintain supplies of equipment
• Maintain the condition of the office and arranging for necessary repairs
• Implement and promote internal policy regarding the building and ensuring they are observed
• Respond to customer requires
• Support finance and procurement for documentation and systems management, including, but not only SAP, Bravo solution, Biz Travel, etc.
• Administrative contract management for all functions in the office, for different areas as required.
• Management of approval procedure of Engagement Requests, Purchase requests, and Purchase Orders in organization systems BS, docsweb, etc
• Coordinate the process of product supply to the market. Forecast communication with manufacturing, monthly follow up of production and import in market.
• Coordinate the documentation process with the supply chain team in Head Quarter. Check and collect the documentation for the drug agency and custom agency during imports.
• Coordinate the procedure to import products samples, marketing materials and other goods according to business needs.
• Be aware and compliant with the relevant law ethics and regulations and corporate procedures of the reference area
• Abide the relevant internal polices and instructions regarding safety and health at work

Requirements

• University degree
• Fluency in English and Italian – written and spoken
• Good computer skills, including MS Office (Excel, Power Point)
• Optional: previous working experience in the role
• Good communication skills, proactivity, teamworking, flexible thinking, integrity
• Good organization skills, independent in performing the duties and in coordinating teams
• Based in Albania

Join us to be part of our commitment to find innovative solutions to improve human health worldwide

• For more information on Dompé www.dompe.com