Tirane, ofroj vend pune Executive Assistant
Title: Executive Assistant
Reporting to: General Director
Basic purpose: Assisting and providing administrative support to the General Director and top management
Key tasks:
· Assisting the General Director in his daily duties and managing the executive agenda
· Performing and providing support on general administrative duties and issues:
· Preparing/compiling materials for presentations for internal and external executives, the Board of Directors, Investors, and outside entities
· Collecting information from the responsible staff on inventory records and providing reports to the General Director upon request
- Drafting letters on various issues for General Director’s signature and ensuring records keeping of incoming and outgoing mail
- Answering, screening and directing all General Director’s incoming calls, visitors and correspondence, acting independently when possible
· Implementing Company’s HR Policy, by advising staff on the rules and procedures and making respective recommendation to the top management on HR issues
· Co-ordinating and following the process for the recruitment of new staff in the Company
· Ensuring employee orientation, development and training
· Acting as a focal point for staff development and career management related issues
· Administering compensation and benefits by ensuring staffs rights and obligations, as defined in Company’s HR policy
· Performing personnel administration work including renewal of staffs contracts, update and maintenance of individual files for each staff member, administration of annual and sick leave, mission records, etc.
· Co-ordinating and supervising Drivers’ work, ensuring preparation and processing of mission requests in due time
· Managing the fleet of vehicles ensuring maintenance of Company’s vehicles as and when required
· Coordinating various Company events
· Performing other duties when required
General Requirements:
· University degree preferable in Business Administration (Masters will be an asset)
· Minimum 4 years of relevant working experience in office administration and exposure to administrative management and HR issues
· Ability to handle sensitive and confidential matters and information with discretion
· Strong interpersonal, organization and time management skills
· Ability to handle multiple assignments simultaneously and meet deadlines
· Dedication to the job and resilience
· Strong communication and team working abilities
· Fluent English
· Excellent computer literacy (strong knowledge of Microsoft package)
The professionals interested in these positions should send a cover letter and a comprehensive CV in English to [COLOR=#0000ff]people.services@kpmg.al[/COLOR] or to KPMG Albania Sh.p.k., People and Change, “Deshmoret e Kombit” Blvd. Twin Towers, Tower 1, Floor 13, Tirana, Albania. Closing date for applications is 3 November 2008. Documents will be treated in strict confidentiality.
www.kpmg.al
Reporting to: General Director
Basic purpose: Assisting and providing administrative support to the General Director and top management
Key tasks:
· Assisting the General Director in his daily duties and managing the executive agenda
· Performing and providing support on general administrative duties and issues:
· Preparing/compiling materials for presentations for internal and external executives, the Board of Directors, Investors, and outside entities
· Collecting information from the responsible staff on inventory records and providing reports to the General Director upon request
- Drafting letters on various issues for General Director’s signature and ensuring records keeping of incoming and outgoing mail
- Answering, screening and directing all General Director’s incoming calls, visitors and correspondence, acting independently when possible
· Implementing Company’s HR Policy, by advising staff on the rules and procedures and making respective recommendation to the top management on HR issues
· Co-ordinating and following the process for the recruitment of new staff in the Company
· Ensuring employee orientation, development and training
· Acting as a focal point for staff development and career management related issues
· Administering compensation and benefits by ensuring staffs rights and obligations, as defined in Company’s HR policy
· Performing personnel administration work including renewal of staffs contracts, update and maintenance of individual files for each staff member, administration of annual and sick leave, mission records, etc.
· Co-ordinating and supervising Drivers’ work, ensuring preparation and processing of mission requests in due time
· Managing the fleet of vehicles ensuring maintenance of Company’s vehicles as and when required
· Coordinating various Company events
· Performing other duties when required
Candidate Profile
General Requirements:
· University degree preferable in Business Administration (Masters will be an asset)
· Minimum 4 years of relevant working experience in office administration and exposure to administrative management and HR issues
· Ability to handle sensitive and confidential matters and information with discretion
· Strong interpersonal, organization and time management skills
· Ability to handle multiple assignments simultaneously and meet deadlines
· Dedication to the job and resilience
· Strong communication and team working abilities
· Fluent English
· Excellent computer literacy (strong knowledge of Microsoft package)
The professionals interested in these positions should send a cover letter and a comprehensive CV in English to [COLOR=#0000ff]people.services@kpmg.al[/COLOR] or to KPMG Albania Sh.p.k., People and Change, “Deshmoret e Kombit” Blvd. Twin Towers, Tower 1, Floor 13, Tirana, Albania. Closing date for applications is 3 November 2008. Documents will be treated in strict confidentiality.
www.kpmg.al