Organization Executive Assistant
Organization Executive Assistant
General Job Description:
The Organizational Executive Assistant plays a key role in supporting the leadership team and ensuring smooth operational efficiency within the organization. This role involves managing various administrative tasks, coordinating schedules, facilitating communication, and assisting with organizational projects. Attention to detail and a proactive nature, as well as excellent organizational and communication skills, are essential.
Basic Requirements for Education, Qualification, Experience:
- Bachelor's degree in Business Administration, Management, or a related field.
- At least 5 years of previous work experience as an executive assistant, administrative assistant, or in similar roles, preferably in an IT organization or technology field.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other application tools.
- Excellent organizational, time management, and multitasking abilities.
- Excellent communication skills, both written and spoken, with a high level of professionalism.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- High attention to detail and accuracy in work.
- Flexibility and adaptability to changing priorities and deadlines.
- Previous experience in project coordination or management is preferred.
Administrative Support:
- Provides comprehensive administrative support to the decision-making leadership team, including the CEO, CTO, and other senior executives.
- Manages calendars, meeting agendas, and coordinates meeting organization for the CEO.
- Prepares and organizes materials for meetings, presentations, and conferences.
- Handles sensitive and confidential information discreetly and professionally.
- Maintains and organizes documentation, archives, records.
- Assists with the preparation and distribution of internal memos, announcements, and reports.
- Coordinates logistical preparations for company events, meetings, and conferences.
- Manages office supplies inventory and procurement processes.
Communication Management: - Serves as a central point of contact for internal and external communications, including phone calls, emails, and responding to requests.
- Drafts, edits, and corrects correspondences, reports, and documents on behalf of the leader.
- Facilitates communication between the leader and various functions within the company.
Project Coordination: - Collaborates with function leaders to support company projects and initiatives.
- Tracks project deadlines, objectives, and outcomes to ensure timely completion.
- Drafts and analyzes data and generates reports, provides updates on project progress.
- Inter-functional Collaboration:
- Connects different departments, teams, and external actors to facilitate communication and information flow.
- Acts as a liaison between leaders and other employees to convey messages, gather information, and resolve issues.
- Performance and salary reviews.
- Carrier development and professional challenges.
- Excellent work environment.
- Private health insurance.
The personal information that you will submit through your application, will be protected, and used only for recruiting purposes, according to the legislation for the protection of personal information, specifically according to the Constitution of the Republic of Albania and the Law (No. 9887, dated 10.03.2008) “For the Protection of Personal Information”.