Administrative Assistant in Doha (Qatar) (F)

ADMC International is a construction, architectural design and a recruitment company. Since 2000, ADMC team has been at the forefront of innovation in construction industry with a long lasting expertise which includes the major works in Europe, Qatar and UAE.
The Recruitment Company, “ADMC International” is an international based corporation that provide job placement for both individuals and businesses seeking new hires in its targeted market. ADMC International, also referred to as a staffing agency, searches for, interviews and screens applicants for job placement. The goal of our company is to fill temporary job openings, permanent vacancies or both.
For one of his clients in Qatar (Doha), ADMC International has begun the process of selection of candidates for the position of: Administrative Assistant in Doha (Qatar) (F)

Job Purpose:

Administrative assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff.
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Requirements:

· Proven administration or assistant experience
· Knowledge of office management systems and procedures
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Proficient in MS Office
· At least 3 years of experience in the field or in a related area
· High school diploma or equivalent; college degree preferred
· Excellent knowledge of English (both written and spoken)

Main Job Tasks and Responsibilities

· Answer and direct phone calls
· Organize and schedule meetings and appointments
· Maintain contact lists
· Produce and distribute correspondence memos, letters, faxes and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Order office supplies
· Book travel arrangements
· Submit and reconcile expense reports
· Provide general support to visitors
· Provide information by answering questions and requests
· Take dictation
· Research and creates presentations
· Generate reports
· Handle multiple projects
· Prepare and monitor invoices
· Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
· Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
· Contribute to team effort by accomplishing related results as needed
· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
· Write letters and emails on behalf of other office staff
· Book conference calls, rooms, taxis, couriers, hotels etc.
· Cover the reception desk when required
· Maintain computer and manual filing systems
· Handle sensitive information in a confidential manner
· Take accurate minutes of meetings
· Coordinate office procedures
· Reply to email, telephone or face to face enquiries
· Develop and update administrative systems to make them more efficient
· Resolve administrative problems
· Receive, sort and distribute the mail
· Oversee and supervise the work of junior staff
· Maintain up-to-date employee holiday records
· Coordinate repairs to office equipment
· Greet and assist visitors to the office
· Photocopy and print out documents on behalf of other colleagues

If you are interested in this position please send your CV with Photo in English at the address: [B]o.raufi@admc-usa.com[/B]

Please write at the subject of the e-mail: Administrative Assistant in Doha (Qatar) (F)

Please be informed that only the candidates selected for an interview, will be contacted.