Tirane, ofroj vend pune Office Manager

Vacancy Announcement


Company Profile: Balfin Group is among the largest private investment groups in Albania The Group`s investment portfolio embraces activities of real estate development, retail sales, commercial and industrial space management\ services, mining and metallurgy industry, customer financing, etc

Job Position: Office Manager
Department: Human Resources
Location: Head office, Tirana

Main Responsibilities
The Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Main Job Tasks and Responsibilities

• Monitor and maintain office supplies inventory, review and approve office supply acquisitions
• Handle customer/partners inquiries and complaints
• Maintain a safe and secure working environment
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease under his/her limit
• Manage office budget, ensure accurate and timely reporting
• Assist in the on boarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

• Business degree or equivalent
• Proven experience as an Office manager, Front office manager or Administrative assistant Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Knowledge of office administrator responsibilities, systems and procedures
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Proven experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Work conditions: Balfin Group offers an attractive benefit package, including a fair remuneration based on merit and performance evaluation.

Application Procedure:
To apply for this position, please submit a CV and a Motivation Letter before 13[SUP]th[/SUP] July 2017 to the e-mail address hr@balfin.al.

* All applications will be treated with strict confidentiality according to the law No. 9887 set by the Albanian Parliament for the "Protection of Personal Data".