Tirane, ofrohet vend pune Administration Manager
Profesionisti Recruitment Agency is a Recruitment and Consulting Agency focused on evaluating Human Resources and facilitating businesses to select the right staff. Our purpose is to build trusted, long-term relationships with candidates and businesses. Our vision is to ensure that people in our market are inspired, motivated, trained and developed to embrace the future of work. Our mission is to help our customers source and hire the most qualified professionals in select and highly skilled occupations, and to help those professionals find the best job opportunities in their respective fields and further their careers.
Job position: Administration Manager
Contract Terms: Indefinite
Location: Tirana, Albania.
Summary: We are looking for a reliable hard-working Administration Manager willing to join the dynamic team of our International Client, based in the UK opening a new site in Tirana, Albania, as part of its strategic growth.
As an Administration Manager, you will be responsible for different administrative aspects including Finance, HR, and Facilities in the office, and will report directly to the CFO. In this role, you will represent the go-to person for employees in the Tirana offices should they have any problems or complaints with the main goal to reach the effective delivery of the daily operations of the tech-savvy Team in Tirana.
If you are an extremely organized working bee looking for a new challenge to advance your career, we’d love to hear from you!
Duties and Responsibilities:
Office
• Ensuring all facilities in the office are working properly and effectively.
• Safeguarding all assets of the office and managing communication with landlords.
• Setting up new supplier contracts (IT, Office Supplies, etc.) and ensuring the internet provider efficiency.
Payroll
• Liaising with the payroll bureau to process the payroll each month.
• Maintaining the changes to the payroll system for new employees and leavers.
• Ensuring salary payments are made on time.
• Processing payroll transactions into NetSuite.
Banking
• Represent and develop the Signatory to a bank account.
• Process all bank transactions onto NetSuite.
• Reconcile bank transactions to accounts systems on a monthly basis.
Accounting
• Process all purchase invoices onto NetSuite.
• Raise sales invoices in NetSuite to other group companies.
• Maintain a register of fixed assets in NetSuite.
Tax
• Liaise with tax accountants and provide them with the information they need to complete monthly/quarterly/annual returns.
HR / Recruitment
• Arranging logistics for interviews - the actual interview will normally be carried out by a UK-based manager, but you will also interview candidates to cover any Albanian-specific matters.
• Drafting and making job offers including the responsibility to create induction programs for new employees. The developer's manager from the UK will deal with technical induction and allocate work. Your induction will be into the HR / Business process side of things.
• Working with legal compliances regarding HR issues raised.
Insurance
• Ensure all necessary insurance policies are in place.
Social
• Arranging regular social events for the Albanian team and visitors from the UK.
Travel
• Arranging travel inquiries for any Albanian employees that need to visit the UK.
• Arranging accommodation and local transport for visitors from the UK.
Education:
• Bachelor’s degree in Management, Administration, Human Resource or similar fields
• A Master's degree would be highly desirable.
Work Experiences and required skills:
• Some experience with bookkeeping/accounting would be highly desirable (Training on company systems and processes will be provided).
• Proficiency in MS Office
• Knowledge of bookkeeping principles
• Knowledge of office management systems and procedures
Language skills:
• Excellent command of the English language (written and spoken).
• Knowledge of any other language would be an asset.
Other interpersonal Skills:
• A desire to do what it takes to make the Albanian office a success.
• Attention to detail and an uncompromising striving for quality.
• Excellent organizational and time management skills.
• Great collaboration and communication skills.
• Ability to work well in a team environment.
• Strong problem-solving skills.
• Ability to work in a fast-paced environment.
Perks & Benefits:
• The chance to actively shape our success and to grow with your tasks and responsibilities.
• A Company Culture that is Professional, busy, and friendly.
• Fixed salary plus a performance-related bonus, depending on your performance.
Application Procedure:
To apply for this position, please submit Your CV before 20.07.2022 through the email address: recruitment@profesionisti.al
* All applications will be treated with strict confidentiality according to law No. 9887 set by the Albanian Parliament for the "Protection of Personal Data".
Please note that only those candidates SELECTED for further consideration, will be contacted.