• Tirane, ofroj vend pune Project Assistant

Project Assistant Job Description

Job Purpose
Responsible for documentation and administrative support to the Bid Manager in the delivery of several distinct projects which require an enthusiastic, highly motivated individual who can work autonomously and as part of a team. The Project Assistant will be required to work with a variety of internal Departments and external customers both in the Public Sector and Private sector or other Partners. The post holder will need to deliver effective, highly competent project support and consistently deliver in a people-centered environment which promotes positive relationships.

Main Job Tasks and Responsibilities
• To undertake duties as directed / requested by the Bid Manager to support the with preparation of the bidding material, documentation and other deliverable in a timely fashion and according to the requirements.
• Provide direct administrative and clerical support to the Bid Manager or Bid teams as assigned to include (not limited to): filing, copying, collating, organizing, draft correspondence, etc.
• Forward to appropriate the persons the relevant documentation and requirements that they need to comply, prepare and/or review.
• Retrieves information when requested regarding tender specifications, guidelines, and other requirements.
• Attend team meetings and organizational initiatives as required and take minutes on the meeting, creates and distribute list of action items.
• Keep records of all information related to tenders for documentation, clarification and presentation to management in the appropriate archiving methodology.
• Assist the Bid Manager and Bid team with proposal packages, bid requirements, and submission in time of all bid documents.
• Keeps track of various draft proposals or versions along with the relevant updates insuring consistency across documentation files.
• Assist in the preparation of the contracts.
• Prepare closing sets and post-closing documentation and follow up, track and organize post-closing documentation.


Education and Experience
• Bachelor Degree or equivalent
• previous office experience
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
• internet skills including use of e-mails, group messaging and data collection
• numeracy and literacy skills
Key Competencies
• Ability to prioritize workload and adjust to the needs of the service.
• Able to work under pressure on time-sensitive projects
• Good organizational and communication skills
• Accuracy / attention to detail
• Critical Thinking & Problem Solving
• Communication Skills both verbal and written
• Adaptability
• Document and Time Management
• Have good
• interpersonal skills and ability
• to work as part of a team
• Ability to work under pressure
• Enthusiastic and flexible
• Able to use own initiative

If you are interested of the above position please send your CV in English (mandatory) via email to hr@intracom-telecom.al
Deadline for this job application is October 31, 2015.

NOTICE: Only short listed candidates will be contacted.

About The Company
INTRACOM TELECOM ALBANIA , a subsidiary company of INTRACOM TELECOM, was established in Albania in 2001. INTRACOM TELECOM delivers complete technological solutions to its customers, mainly in the telecom sector, and continues supporting them with high-quality after-sales services. We offer an excellent working environment located in the center of Tirana, team support and extensive training.

Tel. : +355 4 2265789

Cel. : +355 69 2080101
 


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