Tirane, ofroj vend pune Administrative Support

Aleat Sh.p.k., is an Albanian Joint Venture company of Morpho (previously Sagem Sécurité) and the Albanian - American Enterprise Fund (AAEF), responsible for producing and distribution of ID Cards and Biometric Passports for Albanian Citizens.
For our organization we are looking for a:

SUMMARY

Provides administrative support to the department and/or Supervisor.
Responsible for gathering all appropriate information and drafting a comprehensive official letter to answer a variety of queries, including requests from prosecution, claims, maintaining correspondence with certain authorities etc.

PRIMARY RESPONSIBILITIES

• Compose letters, reports and other documents as required for third authorities in collaboration with Personal Assistant of Chief Executive Officer.
• Manage incoming and outgoing correspondence in Quality Assurance Department, mainly from Prosecution but not only.
• Read incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence
• Review letters for accuracy and revise if necessary.
• Maintain files that detail correspondence activity.
• Prepare periodic reports.
• Maintain hard copy and electronic filing system.
• Maintain databases.
• Coordinate the flow of information both internally and externally.
• General administrative and clerical support.
• Receives and sort mail and deliveries.
• Translate documents or letters from Albanian to English and vice versa for High Management.
• Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

• University Degree, preferably in Law Field.
• Excellent knowledge of Microsoft Office such as Word, Excel etc.
• Excellent writing and verbal skills of English and Albanian Language, involving legal aspects (especially with prosecution office), French is an advantage.
• Knowledge of administrative and clerical procedures such as managing files and records and other office procedures and terminology.
• Prior experience in the related field at least 3 years.
• Attention to detail.
• Excellent analytical skills.
• Knowledge of business principles.
• Confidentiality.
• Reliability.
• Time management.
• Interpersonal skills.
• Professional personal presentation.
• Energetic and dynamic person.
• Flexible on working extra time.

The candidates interested in this position are invited to send a cover letter, a comprehensive CV in English (with picture) referring to the job title at: burime.njerezore@aleat.com or “Aleat Sh.p.k. Rruga Xhanfize Keko, Tiranë-Shqipëri”
Documents will be treated in strict confidentiality.