• Tirane, ofroj vend pune Administrative Assistant

Konsort is a fast growing IT consulting and Systems Integration Company.

We have focused our activity on designing and integrating IT business solutions as well as customer specific applications for large companies in sectors like: telecommunications, banks, services, etc.

In order to support our development we are looking for an:

Administrative Assistant

Job Description
As an Administrative Assistant you will be responsible for providing a wide range of administrative support duties to the General Manager such as: maintaining calendars and integrating schedules; composing correspondence; coordinating meetings; administering various financial functions, making travel arrangements and preparing various reports. This role will also involve communicating regularly with internal and external contacts providing information and guidance on existing programs and services.

You will directly report to the General Manager.

Key responsibilities will include:
  • Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
  • Compile, process and analyze data based on research objectives and prepare reports
  • Arrange and coordinate meetings/conferences/events. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
  • Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive
  • Arrange conference calls, video conferences or data conferences occasionally involving a global audience
  • Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
  • Prepare draft proposals and presentations with clients from Executive and/or support from other individuals or service departments, as necessary
  • Review and sort paper-based and electronic mail, identify action required and take action where appropriate
  • Assist with miscellaneous complex administrative tasks (i.e. provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
  • Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
  • Develop relationships with executives’ clients and their EA’s
  • Provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls
  • May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
  • Ability to travel 10%
Qualifications
  • Requires a minimum of 4 years of progressively responsible secretarial and administrative experience at a Managerial level.
  • Able to quickly absorb new information regarding clients/projects/processes and tools.
  • Advanced knowledge of Outlook, Word, Excel and PowerPoint applications.
  • May also require working knowledge of other office software applications.
  • Excellent interpersonal, communication, diplomacy and organization skills.
  • Able to work well with all levels of management, staff, outside clients and vendors.
  • Deep work experience within each function.
  • Advanced multi-tasking skills.
  • Deep knowledge of executive business-related preferences.
  • Ability to provide and encourage a positive team atmosphere.
  • Ability to act independently.
  • Resourcefulness.
  • Ability to independently solve problems and make recommendations.
  • Excellent follow-up skills.
  • Project management skills.
  • Experience working in a confidential administrative environment.
Requirements
  • Excellent knowledge of English language (tests)
  • Excellent knowledge of Albanian language
Benefits
  • Competitive salary & benefits
  • Excellent growing possibilities
  • Excellent working team
To apply for this role, please email your resume to at [FONT=Times New Roman][SIZE=3][COLOR=#0000ff]job@konsort.com[/COLOR][/SIZE][/FONT].
 


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